Agenda for Regular Meeting

Synopsis: This Ordinance is being presented by City Council for Council’s review and approval. If approved, Council would be authorizing the establishment of a Capital Review Committee in City Code to improve the management of the City’s capital program and budget. Because capital expenditures can be significant, the Council would be supporting more transparency and monitoring of capital expenditures and acquisitions by mandating quarterly public reviews of capital projects with an accompanying quarterly report presented to Council for its review. This action by Council would codify a capital review process that has been guided largely up to this point through policy decisions and actions.

Synopsis: This Ordinance is being presented by the Administration for City Council’s review and approval. If approved, Council would be authorizing the Administration, through the Office of Economic Development (OED), to enter into a lease with option to purchase agreement with the Riverfront Development Corporation (RDC) regarding a property at 401 Garasches Lane. The City would eventually like to acquire this property for use as a roadway connection which is part of the Christina River Bridge and Garasches Lane road development projects. The purchase will automatically occur after the RDC receives a DNREC certificate verifying that the property has been remediated to remove any contaminants. The lease agreement will be the lesser of $91,500 per acre or $300,000. There will be no additional cost to the city upon ownership of the parcel transferring to the City.

Synopsis: This Ordinance is being presented by the Administration for City Council’s review and approval. If approved, Council would be authorizing the City, through the Department of Public Works, to enter into a one-year contract beginning July 1, 2015 with Brandywine Construction Company for maintenance of the City’s water distribution system. The contract, totaling $3 million, has two, one-year extensions at the sole discretion of the City subject to an escalation clause not to exceed 2% of the original control. This contract was awarded by the City as part of a public bidding process.

Synopsis: This Ordinance is being presented by the Administration for Council’s review and approval. If approved, Council would be authorizing amendments to Chapter 35 of the City Code related to procedures and enforcement of fair housing complaints. Specifically, once approved, the Ordinance would establish a City partnership with the State Division of Human Relations which would authorize the Division to record, track and resolve any substantiated fair housing complaints originating within the City limits. The Division would also be required to provide the Mayor and the Department of Real Estate and Housing with an annual report regarding the status of all complaints that have been filed with the Division and any trends that have been observed.

Synopsis: This Ordinance is being presented by the Administration for City Council’s review and approval. If approved, Council would be authorizing changes to Chapter 4 of the City Code related to the responsibilities of property owners to maintain the buildings and fences in order to prevent decay and weather-related damage. Specifically, the Ordinance requires property owners to remove loose, peeling, cracking paint and other signs of decay from buildings and to re-paint or re-apply a protective coating. The Ordinance also mandates that fences shall be maintained in good condition and that large holes, collapsed sections, missing sections or broken railings and posts be repaired.

Synopsis: This Ordinance is being presented by the Administration for Council’s review and approval. If approved, Council would be authorizing the Administration, through the Department of Finance, to enter into a two-and-a-half year contract with Xerox State and Local Solutions, Inc., for a parking citation database management and collection service system. The annual cost of the contract, which begins January 1, 2016, is $74,375 per month for Year 1, $76,234.42 per month for Year 2, $78,140.25 per month for Year 3, and if extended, $80,093.75 per month for Year 4 and $82,096.08 per month for Year 5. The Ordinance allows for two possible renewal periods of one-year each. Xerox was selected by the City as part of a formal Request for Proposals process.

Synopsis: This Ordinance is being presented by the Administration for Council’s review and approval. If approved, Council would be authorizing the Administration, through the Department of Finance, to enter into a two-and-a-half year contract with Xerox State and Local Solutions, Inc., for a digital parking permit system that will automate the City’s permit application process and use License Plate Recognition technology to enforce City parking laws. The annual cost of the contract, which begins January 1, 2016, is $57,800 to be paid by the City on a monthly basis. The Ordinance allows for two possible renewal periods of one-year each. Xerox was selected by the City as part of a formal Request for

Proposals process.

Synopsis: This Ordinance is being presented by the Administration for City Council’s review and approval. If approved, Council would be authorizing the Administration, through the Department of Finance, to enter into a three-year contract (with an option for two, one-year renewals) with Bank of America Merrill Lynch to implement a Purchasing Card or P-Card Program to save the city money on the purchasing process for materials, supplies, equipment and services. As examples, the agreement would reduce the transaction cost for city purchase orders to $23 instead of the current $125 and eliminate a $35 per transaction fee charged for current air and train reservations.

Synopsis: This Resolution is being presented by the Administration for City Council’s review and approval. If approved, Council would be authorizing the Administration to accept a $30,000 grant from the White House Office of National Drug Control Policy. The funds would be used to partially fund the salary of a Special Assistant United States Attorney who would assist efforts by the City and United States Attorney to prosecute violent crime linked to the use of guns. There is no local match of funding required in order for the City to receive this grant.

Synopsis: This Ordinance is being presented by the Administration and City Council for City Council’s review and approval. If approved, Council would be authorizing the Administration to award a one-year contract totaling $282,883 to Asset Management Alliance for the maintenance and management of the City’s Public Safety Building. The contract includes three (3) optional one-year renewal periods at the same cost and with the same terms and conditions. Asset Management Alliance is being awarded the contract as the lowest bidder with the best overall proposal in a City-authorized RFP process.

Synopsis: This Ordinance is being presented by the Administration for Council’s review and approval. If approved, Council would be authorizing the Administration, through the Department of Finance, to extend for two more years, the City’s original three-contract with Xerox State and Local Solutions, Inc., for alarm registration and management services which was approved by Council in 2012. The cost of the two-year contract extension is dependent upon the amount of revenue realized from the City’s FalseAlarm Program. If the City collects up to $200,000 annually, Xerox will receive 50% of that sum; if the City collects between $200,001 and $250,000 annually, Xerox will be paid 45% of that total; and if the City collects above $250,001, Xerox will be paid 40% of that total.

Synopsis: This Ordinance is being presented by the Administration for Council’s review and approval. If approved, Council would be authorizing the Administration, through the Department of Fire, to enter into a one year (with an option for three, one-year renewals) contract with St. Francis Hospital, Inc., to provide emergency ambulance services for the residents of the City. There is no cost to the City for this contract because all costs are the responsibility of the user of the emergency ambulance services. The maximum out-of-pocket expense to a user of the service is $250. The City awarded this contract to St. Francis based on a public bid process.

Synopsis: This Resolution is being presented by the Council Leadership of City Council for Council’s review and approval. If approved, Council would be imploring the Mayor and Police Chief to Provide Information Requested by the State Regarding Police Deployment Data and to Cooperate with a Consultant to the Wilmington Public Safety Strategies Commission to Undertake an Immediate Assessment of the Implementation of Recommendations from the Commission